UMD Energy Solutions Corp
Houston TX
DUTIES:
Develop and implement a set of key procedures and specifications governing the document control process, including document control procedure, document numbering specification, correspondence procedure, archiving specification translation procedure, and other documentation together defining the Document Control framework on the given project.
Prepare specifications for documents (requirement, control delivery) for Internal and external design vendor documents, and Project correspondence.
Comply with the Company Records Management for Controlled and not Controlled documents.
Execute project archiving and handover to the next project phase / Operations.
Manage all paper and electronic document flow within the project, and from/to contractors or vendors.
Create and maintain document distribution matrix. Establish and coordinate the use of document “team working areas” for uncontrolled documents and informal sharing.
Establish and maintain the Document Control System and Electronic Document Management System (EDMS).
Implement solutions that educate and encourage internal and external stakeholders to become more collaborative and contribute to the project’s value.
Prepare and issue document reports (Monthly Contractor Master Document Register status/ progress/ forecast, Weekly Company Document review statistics).
Liaise with project teams to establish and oversee Project Document Control reports (status, progress, and forecast) to be run on a weekly/monthly basis as part of standard Project KPI functions.
REQUIREMENTS:
Requires a Bachelor’s Degree in Electrical Engineering or Computer Science, or foreign equivalent. Also requires 2 years’ experience working on major capital projects and project document management in a lead capacity. Also requires 2 years’ experience with each: Assai, SharePoint, Word, PowerPoint, Excel, Access and PowerBI.
Please Note: This position is eligible for the company’s EMPLOYEE REFERRAL PROGRAM.